Special Events and Hospitality Coordinator — Academy of the Sacred Heart, Saint Charles MO
POSITION SUMMARY
The Special Events Coordinator is responsible for executing special events, managing volunteers and raising funds to further the mission of the Academy of the Sacred Heart. This role requires a focus on organization, quality of work, follow-through and attention to detail. Due to the irregular work hours, some nights and weekends will be required. Applicants should be available to accommodate the flexible needs of the Academy.
DUTIES AND RESPONSIBILITIES
The primary duties and responsibilities include, but are not limited to:
Overview:
- Oversee the execution of fundraising events, including two annual signature events- Country Fair (fall festival) and Chemin de Fair (auction) and two supporting events – Trivia and a newly determined event
- Manage all aspects of the event planning process including hiring and management of subcontractors, developing menus, overseeing and designing print materials, budget tracking and volunteer management.
- Successful and early communication to various constituents.
- Build and adhere to budget with help from the Business Department.
- Have direct knowledge of auction software.
- Collaborate with alumni and advancement directors to facilitate smaller events during the school year.
- Meeting management- scheduling and hosting full, small group and one-on-one meetings.
- Coordinate volunteers, including recruitment, determining volunteer needs and giving instructions.
- Serve as the primary contact and coordinator of all Hospitality events
Misc.
- Positive interpersonal skills, including the ability to interact and support volunteers
- Clear and concise communication
- Working with Advancement Office in support of donor records
- Organization including setting and executing agendas
- Managing multiple tasks at one time
- Willingness to be flexible in situations
- Knowledge of Canva
- Knowledge of Word and Excel and Auction software
- Knowledge and ability to use Zoom
Finance:
- Meet budgetary incomes goals, hopefully including annual increases of both event gross and net incomes
- Operate within budgetary constraints
The success of the Special Events Coordinator will be measured by:
- The successful implementation of the Strategic Plan
- Volunteer Participation and Engagement
- Fundraising efforts increased or consistent year over year
- Event attendance increased or consistent year over year
Physical Demands:
While performing the duties of this job, the employee is regularly required to speak; hear; stand; walk; sit; use hands to find, handle grasp or feel; and reach with hands and arms. The employee is occasionally required to climb or balance; stop, kneel, crouch, or crawl; and taste and smell. The employee must occasionally lift and/or move more than 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodations may be available to allow the employee to perform the essential functions of the job.
Please fill out the form below and attach your resume and a letter stating your personal interest.
Phone: 636-946-6127
Website: ash1818.org
AN EQUAL OPPORTUNITY EMPLOYER